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Digital File

From EPSA - European Public Sector Award

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The digital Court File or as we call it the Digital File is a current development of the e-File. We have introduced the e-File as applying to EPSA in 2015 and then we already mentioned that we have the Digital File in development. Now that it is here and ready we feel like this solution is also worthy for applying. We are certainly proud and satisfied with it and believe that this will remarkably improve the process of court proceedings.


We have created a Youtube video of the digital file that sums up its functions and gives a good overview of how it works: https://www.youtube.com/watch?v=ToM4IyAPTU8&t=3s. Please note that this video is only in Estonian language at the time of submitting this application. We are adding English subtitles, which should be activated during a few weeks. We hope that by the time you are assessing our application, you will be able to watch the video and it will surely help to get a quick overview on why this is a great solution.


The Digital File is part of the fully paper-free court proceeding project started at the end of 2017. The Digital File is meant to be an everyday tool for judges and court staff that replaces the paper-based court file entirely. The tool is an application connected to the e-File enabling to work with the court file based data that is saved in the e-File, including both documents and metadata.


Going back to the e-File, it is a web-based information system through which everyone can participate electronically in civil and administrative court proceedings, criminal and misdemeanour proceedings, and follow the course of proceedings relating to themselves. Documents in the E-file can be submitted to the court, the police and the Prosecutor's Office, and applications to the bailiff to initiate enforcement proceedings. At the same time, the e-File allows you to find out about the procedures initiated and to see the documents sent.


The Digital File can be used in the e-File to access and process procedural documents. It links hundreds of pages of court files into a single view, and all participants in the proceedings can access the documents electronically.


In addition to accessing documents, the Digital File can also be used as a tool to make cross-references, add notes and comments, search by keyword, filter documents, and export them to your computer if necessary. Due to the Digital File it is no longer necessary to print out the procedural documents.


The Digital File gives all the participants in the court proceedings - the court, the participants in the proceedings and the representatives - an overview of the data in the court file at any given time. It binds hundreds of pages of files uniformly into one place. As a result, there is no longer any real need to go somewhere to see the civil and administrative court files. Documents can be accessed online, regardless of your physical location.


In addition to accessing documents, the digital court file can also be used as a tool. By working through these documents, you can make cross-references, add your own observations and comments to the session and, if necessary, display them directly from your computer to the courtroom screen.


If there are many documents related to the procedure, the electronic solution also makes it easy to find the necessary keyword, procedure or document and move between hundreds of pages. In this case, the speed of the system will surely be most useful in finding a particular word or note during the session, because the paper files would require a paper-by-paper search.


In addition to navigating one case between different procedures and documents, the case file can also be viewed one by one, as a single document or by filtering only the most important one. If necessary, the document can also be exported to your computer to work without an internet connection.


Thus, it is no longer necessary to print out court documents, because the digital file offers the same convenience of making notes as on paper, but in a more modern way - electronic.


The Digital File project was initiated by the Ministry of Justice. They thought of the project, dealt with legislation and gave our agency instructions on what the final product should be like.


Award info
Award category: new solutions to complex challenges - a public sector citizen-centric, sustainable and fit for the future - european or national level
Award type: submission
Award year: 2019
Project type
Sector: Information society, technology, media and audiovisual
Type of activity:
Keywords: Digital File
Short English description: The digital Court File or as we call it the Digital File is a current development of the e-File. We have introduced the e-File as applying to EPSA in 2015 and then we already mentioned that we have the Digital File in development. Now that it is here and ready we feel like this solution is also worthy for applying. We are certainly proud and satisfied with it and believe that this will remarkably improve the process of court proceedings.
Further information
Organisation: Centre of Registers and Information Systems
Other applicants:
Homepage:
Level of government: national level
Size of organisation: >100
Number of people involved: 11-15
Country: Estonia
EU membership: EU member
Language code: en
Start date:
End date:


Digital File (59.42809750904363, 24.779791831970215)
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