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Environmental Geographic Information System (GIS) of the Drama Regional Unit – The Application of a Decision Support System & Public Information Tool in the Greek Administration

From EPSA - European Public Sector Award

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Having in mind, the wide use of IT technologies and the widespread employment of servers, cloud data and app-services, the following decision was made: to combine the Geographic Information Systems, with extensive digitisation of environmental and related data and datasets using server and cloud-based tools and applications, in order to create a powerful decision support system/public information tool, that will augment the productivity of the organisation, enhance the administrative process in the framework of environmental licensing, inspection and auditing and provide open data to the people (citizens, surveying companies and potential stake-holders).Thus, the project “Environmental Geographic Information System (GIS) of the Drama Regional Unit (East Macedonia – Thrace Region/Greece). The application of a Decision Support System (DSS) & Public Information tool in the Greek Administration” was born.

The project was programmed, structured, planned and completed exclusively by the Department of Environment and Hydroeconomy of the Drama Regional Unit, Environmental and Spatial Planning Administration of East Macedonia and Thrace Region-Greece, in cooperation with the IT Department of Drama Regional Unit.


The executive phases

The 1st phase was the digitisation of environmental licenses issued since 1995 by the Environmental Department of the Drama Regional Unit. The files of 3500 environmental licenses were scanned in .pdf format. Furthermore, 2000 files of water well licenses were digitised. This huge digitisation procedure was accomplished through a public service program of the Greek Employment Organisation in association with the East Macedonia and Thrace Region.

The 2nd phase was the planning and completion of the environmental geodatabase of the Drama Regional Unit using a GIS platform (for this project the ArcGIS platform/software was utilised). The licensing datasets were fed into the GIS System using topographic data provided by the Topographic Administration of East Macedonia and Thrace Region, data of the National Cadastre & Mapping Agency and the spatial data of the individual projects.

The 3rd phase was the input of attributes of the individual projects, using ArcGIS and the creation of hyperlinks to the licensing documents of every project/unit.

During the 4th phase, the inventory of water wells was made. 1800 private and 200 public water wells were fed into the GIS and hyperlinking was established with every well’s vertical cross-section. Furthermore, the GIS inventory of water monitoring sites was prepared (63 water wells and 10 monitoring points). Likewise, the geodatabase was updated with data from the National Water Monitoring Network, the irrigation water monitoring points and master plans of water basins. A sub-phase was the underground water pressure estimation of the K.Nevrokopi basin with a three-dimensional GIS software (ArcGIS 3D analyst).

The 5th phase was the integration, planning and realisation of a web-based GIS application using Arcgisonline and ArcGIS Pro software, where the main layers of a geodatabase are represented providing information, open data and GIS procedures to the public, stakeholders and public administration. The web-GIS application is accessible via computer, laptop, tablet or smartphone.

The 6th phase was the planning and creation of a web-based GIS customised editing application for the updating of the geodatabase in an online or offline basis, in terms of indoor editing or outdoor editing using the ArcGIS Data Collector application, and ArcGIS Pro, by users in different administrative and access permission levels.

Award info
Award category: the public sector as partner for a better society - supra-local and local level
Award type: diploma
Award year: 2015
Project type
Sector: cross-sectoral
Type of activity:
Keywords: Environment, innovation, GIS, web, sustainable development, public sector, environmental impact, eGovernment, water management
Short English description: The project was programmed, structured, planned and completed exclusively by the Department of Environment and Hydroeconomy of the Drama Regional Unit, Environmental and Spatial Planning Administration of East Macedonia and Thrace Region-Greece, in cooperation with the IT Department of Drama Regional Unit.
Further information
Organisation: Environmental and Spatial Planning Administration of East Macedonia and Thrace Region, Greece
Other applicants:
Homepage:
Level of government: local level
Size of organisation: 50-100
Number of people involved: 6-10
Country: Greece
EU membership: EU member
Language code: en
Start date:
End date:


Environmental Geographic Information System (GIS) of the Drama Regional Unit – The Application of a Decision Support System & Public Information Tool in the Greek Administration (41.149001, 24.147079599999984)
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