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Dematerialisation of documents

From EPSA - European Public Sector Award

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Every month each employee is required to justify the days of absence from the service by collecting and filling out all the relevant documents and sending the information through its administrative secretariat office to the human resources office. For 350 employees, organised and operating in different departments and institutions, this process required a series of activities to follow the protocol, with an administrative secretary dealing with the delivery, processing and sending of information to human resources office via internal mail. Paper documents had to be stored in the premises. This project - costing the same as a pair of modems (60 euros) and using old technologies - made it possible to digitise all the paper flow, thus eliminating the time required for the physical transfer of documentation as well as the cost of unnecessary photocopying, thus allowing storage on digital media, according to the legal and privacy law.

Award info
Award category: public service delivery
Award type: submission
Award year: 2009
Project type
Sector: Education (higher and lower), training and learning
Type of activity: business process re-engineering
Keywords: Dematerialisation, university
Short English description: This project costing low made it possible to digitise all the paper flow, thus eliminating the time required for the physical transfer of documentation as well as the cost of unnecessary photocopying, thus allowing storage on digital media, according to the legal and privacy law.
Further information
Organisation: Universita’ degli Studi della Tuscia - Ufficio del personale TA - Viterbo
Other applicants:
Homepage:
Level of government: local level
Size of organisation: >100
Number of people involved:
Country: Italy
EU membership: EU member
Language code: en
Start date:
End date:


Dematerialisation of documents (45.1436088, 9.4340691)
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